Business Office Accounts Payable Specialist

Business Office Accounts Payable Specialist

JOB SUMMARY

Assist the business office with all accounting payables, receivables and other described business office functions. Responsible for the financial processing of transactions, invoices, and billing.

RESPONSIBILITIES

• Ensure accounts payable invoices are properly posted and paid in an accurate and timely manner
• Establishing and maintaining relationships with new and existing vendors
• Comparing purchase orders, prices, terms of payment, and other charges for accuracy
• Reconcile monthly vendor statements
• Preparation and completion of Accounts Payable Run twice monthly
• Maintain proper and complete documentation for all vendors (i.e.: Form W-9, Certificate of Insurance, etc.)
• Ensure Accounts Payable records are maintained according to Company standards
• Filing
• Analyzing workflow processing
• Scan supporting documents into the accounting system
• Review and reconcile general ledger accounts including, but not limited to Contracts Payable, Sublet Payable, and others as assigned
• Review Parts/Service Journal Detail Reports ensuring transactions are properly recorded
• Record journal entries.

REQUIRED SKILLS

• Familiarity with documents associated with the purchase and sale of motor vehicles, but not required
• Knowledge of CO sales tax codes and regulations
• Computer proficient and has the ability to learn and use multiple software systems
• Proficient in Microsoft Office applications
• Detail-oriented and well organized
• Excellent verbal and written communication skills
• Exceptional time management skills
• Valid driver's license and clean motor vehicle record
• Associate Degree in Accounting preferred
• Minimum of three years previous Accounts Payable experience
• Proficiency in using multiple software systems (i.e. QuickBooks Online, Dealer Center, Dealer Track, & Microsoft Office).
• Knowledge of Dealership Accounting Principles, and previous Automotive or Dealership experience preferred
• Knowledge of Job Cost Accounting Principles

WORK ENVIRONMENT

• Position requires the ability to sit and work at a computer, maneuver from one work area to another, bend, squat, and manipulate small objects
• Involves lifting 50 lbs. or less, maneuvering boxes, and climbing stairs
• Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
• This is an hourly position, which requires regular attendance at the Greeley dealership during normal business hours, which ranges from 8 am to 5 pm Monday through Friday
• Potential overtime (depending on workload) on the last 2 days of the month & the first 2 days of the month.

BENEFITS

• Paid Time Off as well as Sick Time Benefits
• Health, dental, and vision insurance with a company contribution
• Paid holidays

CORE VALUES

• We act with honesty and integrity
• We value our employees and communities
• We are customer focused

CONTACTS

Contacts within the company include members of the Executive Team, Accounting Staff, General Managers, Parts Managers, Service Managers, F&I Managers, and Sales Team.

COVID-19 considerations: We follow CDC recommendations regarding COVID-19.

Job Type: Full-time

Salary: $20.00 - $26.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental Insurance
• Health Insurance
• Paid time off
• Vision insurance

Schedule:

• 8-hour shift
• Monday to Friday
• Overtime

Experience:

• Microsoft Office: 1 year (Preferred)
• Minimum 3 years previous Accounts Payable experience
• Associate's degree in accounting preferred

License/Certification:

• Driver's License (Preferred)