Under the direction of the CFO, the Payroll Administrator is responsible for overseeing the entire payroll process for both bargained and non-bargained employees.

Qualifications

Education: The knowledge, skills and abilities typically acquired through the completion of a bachelor’s degree in accounting, finance, business administration or related field.
Years of Relevant Work Experience: 3 to 5 years payroll processing experience required, experience with union payroll preferred.
Certificates/Licenses: None.
Physical Job Requirements: Required to sit, stand and move throughout Company facilities.

Skills and Competencies

Technical Skills: This position requires proficiency with general office and accounting software (excel and accounting software required; Spectrum preferred); knowledge of general financial terms, payroll concepts and calculations.
Personal/Interpersonal Competencies: This position requires strong problem solving and analytical skills; the ability to work independently and exercise sound judgment; the ability to make commitments and be willing to be held accountable against them; the ability to organize workloads to meet deadlines; the adaptability to accept change when needed; exceptional written and verbal communication skills, the ability to excel in a team environment and advance overall team objectives; the ability to ensure customer satisfaction by delivering excellence in products and service; and high standards for ethical conduct.

Key Activities

Responsible for all aspects of payroll processing for multiple bargaining unit field employees and corporate non-bargaining employees. Conduct independent review, analysis and entry of payroll related information ensuring accuracy and compliance with wage and hour laws, bargaining agreements and other guidelines. Reviews wages computed and correct errors to ensure accuracy of payroll. Maintains all payroll records in an organized, secure and confidential manner.
Maintain working administrative knowledge of bargaining units ratified contracts. Detect and obtain all necessary approvals for discrepancies from contracts.
Prepare and generate reports and documentation for various stakeholders. Process and submit monthly union reports accurately and within deadlines. Track and submit documentation for reimbursement on educational expenses.
Track and maintain hours of work for apprenticeship level changes. Complete and submit all wage reports including certified payrolls. Submit progress and evaluation reports to applicable bargaining units. Prepare labor pricing reports for bids upon request.
Reconcile all payroll related accounts on a monthly basis and prepare year end reconciliation documentation for audit.
Collaborate with Human Resources to update and maintain employee information in the payroll system and maintain payroll records. Process all payroll changes, wage adjustments, garnishments, deductions and fringe benefits in a timely manner
Process payroll related payables. Set up payable accounts for all new field and corporate employees to process employee expenses with proper documentation. Calculate union benefits, prepare union benefit reports and make monthly union benefit payments to multiple unions. Process garnishment and child support checks for both corporate and field employees. Process monthly state income tax withholding payment and quarterly federal employer tax payments.
Ensure compliance with all relevant federal, state, and local payroll laws and regulations.
Reconcile and file quarterly and year-end payroll forms accurately and within deadlines for field and corporate employees.
Participate in the development and implementation of Company best practices.

Key Performance Factors

A successful Payroll Administrator thoroughly understands multiple union contracts, wage/hour and tax regulations and the Company’s pay practices and guidelines and processes payroll and related reporting in accordance with those rules, accurately and in a timely manner.

Job Type: Full-time

Pay: From $60,000.00 per year

Benefits:

401(k)
Dental insurance
Flexible spending account
Health insurance
Health savings account
Paid time off
Vision insurance

Work Location: In person