Finance and Human Resource Administrator

The Permanent Endowment Fund of

Moody Memorial First United Methodist Church

General Job Description:

The Finance and Human Resource Administrator of the Permanent Endowment Fund (PEF) will serve under the leadership of the Executive Director. Duties include but are not limited to maintaining accurate business records, coordinating and overseeing contracted accounting services, understanding financial reports, overseeing financial aspects of grantmaking and compliance, and administrative duties related to finance and human resource functions within the office. The Finance and Human Resource Administrator will serve as a trusted partner in all PEF operations.

Leadership:

Represents the organization across philanthropy, the community, the church, and with the Texas Annual Conference
Monitors financial alignment with the mission, vision, and values of the organization
Facilitates policy and procedure development and adherence related to financial and general operations
Maintains strong relationships with partners, stakeholders, community associations, and across the Galveston community
Seeks to improve proficiency through education, conferences, seminars, and collaboration with other granting organizations
Builds cooperation among community agencies and keeps abreast of programs and dialogues about community issues

Programs:

Provides expertise regarding financial aspects of grantmaking and compliance
Reviews organizational 990s and monitors the organizational financial health of grantees
Keeps an accurate schedule of grant payments
Analyzes all grant applications assigned and participates in grant visits
Assists PEF staff on compliance issues related to the financial performance of PEF grantees
Assists with grantmaking and grant compliance activities as needed

Finance:

Oversees operational financial activities, including budgeting, budget oversight, forecasting, financial reporting, monthly and annual reconciliations, payroll, audits, and tax compliance
Serves as a liaison and ensures the timeliness and accuracy of contracted accounting services
Monitors PEF bank accounts
Maintains accurate and organized business records and files
Provides cross-checks for coordination of grant payments within the grants management system
Serves as the staff liaison to the Finance Committee and stays informed regarding the current status, income projections, cash flow, and growth of the corpus
Oversees vendor relationships and procurement processes
Leads the annual operating budget development process in consultation with PEF staff, the Finance Committee, and accounting partners
Analyzes financial data and trends
Assists with reducing organizational risk

General Operations:

Works closely with other PEF staff and the Board of Directors with the development and/or documentation of internal policies and procedures and the structure and governance related to organizational operations
Manages employee benefits, including health insurance and retirement plans
Assures all other insurance-related needs of the organization are met
Maintains employee records
Oversees processes and procedures related to staff hiring, onboarding, training, and exiting
Oversees and monitors aspects of access and security
Assists the Executive Director and Board of Directors with the information necessary for data-driven decision-making
Coordinates with the Executive Director to process and document annual employee evaluations
Adheres to a culture of continuous improvement
Provides updated and/or relevant content for the PEF website and social media
Serves as backup, as assigned, for other key job functions to ensure continuity of PEF programs and operations
Participates in board activities, committees, and meetings as assigned

Essential Attributes:

Christian commitment and dedication
Knowledge of, and alignment with, the mission and outreach ministries of Moody Memorial First United Methodist Church through its grants program
A strong sense of purpose and commitment to the value of philanthropy
Demonstrated ability to work collaboratively in a team-oriented environment
Exceptional organizational skills, customer service skills, and attention to detail
Ability to work independently and solve problems with and without supervision
Excellent oral, written, and interpersonal communication skills
Affinity for technology and an ability to learn and use new technology applications to enhance PEF processes
Set and exemplify the highest standards of honesty, integrity, and professionalism
Ability to discreetly handle sensitive or confidential information
A high degree of flexibility, initiative, self-awareness, accountability, judgment, and resourcefulness
Skills and experience in proper finance and human resource administration
Communication skills for correspondence, publications, and reporting
Integrity in administering financial records, providing oversight for all contracted accounting work and financial health of the organization
Appropriate knowledge in the fields of accounting, bookkeeping, human resources, and business administration
Ability to easily explain complex financial concepts and terminology

Required and Preferred Qualifications:

Candidates must have at least a bachelor's degree, preferably a BS or MBA in business administration or related field. Requirements include Microsoft Office and QuickBooks proficiency. A minimum of five years of prior experience with organizational financial health is required. Preference may also be given to candidates with prior experience with:

Accounting and/or bookkeeping
Human resource management
Financial management and compliance
Non-profit organizations
Grants
Organizational tax documents (i.e. 990s and audits)
Philanthropy

This job description is to be understood as a working agreement between the Executive Director and the Finance and Human Resource Administrator of the Permanent Endowment Fund as of March 20, 2025. It is subject to annual review and revision and annual Board approval and may be altered, as needed, by the Executive Director and/or the Board of Directors at any time.

Job Type: Full-time

Pay: Up to $80,000.00 per year

Benefits:

401(k)
401(k) matching
Dental insurance
Flexible schedule
Health insurance
Paid time off
Retirement plan
Vision insurance

Schedule:

8 hour shift
Day shift

Education:

Bachelor's (Required)

Experience:

Financial services: 5 years (Required)

Ability to Commute:

Galveston, TX 77550 (Required)

Work Location: In person