The Senior Finance & Administration Manager is a key leadership role responsible for managing the financial health and administrative operations of the winery estate. This position ensures strategic alignment across departments, supports business decision-making through accurate financial reporting, and oversees core administrative functions to promote operational efficiency.

Financial Management

Perform full-charge bookkeeping for multi-entity company group.
Support financial planning, budgeting, forecasting, and reporting, with potential to expand into full financial oversight
Manage accounts payable, accounts receivable, general ledger, and payroll functions
Prepare and analyze monthly, quarterly, and annual financial statements in a timely manner
Monitor cash flow, working capital, and financial deadlines
Lead the cross-departmental inventory management process, ensuring accurate and timely counts, reconciliations, and reporting—particularly as inventory impacts the balance sheet
Ensure compliance with GAAP and other relevant financial regulations
Coordinate and support financial audits as applicable
Conduct weekly bank deposits and manage cash handling protocols

Business Administration

Oversee day-to-day administrative functions including office operations, meeting coordination, facilities, and procurement
Maintain effective administrative systems, policies, and procedures across departments
Manage insurance policies, licensing, vendor contracts, and company records
Coordinate IT support and infrastructure management as applicable

Human Resources Oversight

Administer onboarding, benefits, compliance, and payroll in coordination with HR support
Maintain up-to-date employee records and ensure compliance with labor laws and company policies
Track performance management and employee development milestones

Strategic Planning & Analysis

Provide strategic financial insights to support executive-level decision-making
Support financial modeling and business case evaluations for projects and capital investments, with potential to expand into full financial oversight
Monitor and report key performance indicators (KPIs) and operational metrics
Collaborate with department leaders to review department financial reports, and align budgets and financial targets with organizational goals

Compliance & Risk Management

Ensure timely filing of tax documents, business licenses, and renewals
Maintain internal controls to safeguard company assets and ensure compliance
Monitor regulatory updates and ensure the organization remains in good standing
Identify financial and operational risks and recommend mitigations

Team Leadership & Collaboration

Lead and mentor the finance and administration team with a focus on accuracy, accountability, and continuous improvement
Foster effective cross-functional collaboration with departments including operations, HR, marketing, and executive leadership

Qualifications

Bachelor’s degree in Business, Accounting, Finance, or a related field preferred (or equivalent work experience)
Minimum 7 years of experience in accounting and finance, preferably across multiple entities
Demonstrated experience in bookkeeping, finance, and administrative management
Proficiency with accounting software (e.g., QuickBooks) and payroll systems
Strong understanding of accounting principles and applicable regulations
Exceptional organizational and multitasking abilities with attention to detail
Excellent written and verbal communication skills
Proven leadership, integrity, and discretion in handling sensitive information
Must be available to work onsite full-time, Monday through Friday, in Santa Ynez, California

What We Offer

A collaborative and inspiring workplace in a scenic estate setting
Competitive salary commensurate with experience
Comprehensive benefits package, including medical, dental, vision, and PTO
Generous employee discounts and perks
Opportunities for professional growth and advancement

Job Type: Full-time

Pay: $80,000.00 - $110,000.00 per year

Benefits:

Dental insurance
Health insurance
Paid time off
Vision insurance

Schedule:

8 hour shift
Monday to Friday
Weekends as needed

Ability to Commute:

Santa Ynez, CA 93460 (Required)

Ability to Relocate:

Santa Ynez, CA 93460: Relocate before starting work (Required)

Work Location: In person