SATSUMA CITY SCHOOLS
Excellence Today. Leaders Tomorrow.

POSITION: Accounting & Payroll Assistant - Central Office
Posting Date: March 31, 2025
Deadline: April 7. 2025
Supervisor: Superintendent & Chief School Financial Officer
FLSA Status: Non-Exempt
Salary: Per the board salary schedule at www.satsumaschools.com/salaryschedule.

Job Goals:

To enhance the administration of the school system’s business affairs by efficient and effective operation of the accounts payable procedures.
To maintain accurate records and provide accurate information related to employee payroll accounts.
To assist designated school system administrators by performing efficient and effective office management, correspondence, problem-solving, organizational, and clerical tasks.

Minimum Qualifications:

High school diploma or equivalent.

Five (5) years of successful experience in accounting, bookkeeping, payroll, and other finance-related functions in the local school environment or in a public school system.

Ability to meet the suitability criteria for employment and/or certification licensure under the Alabama Child Protection Act of 1999 and Act No. 2002-457.

Possess and maintain a valid driver’s license.

Demonstrated knowledge and abilities of general office procedures related to organization, filing, preparation of documents, etc.

Demonstrated working knowledge of computer software including spreadsheets, word processing, databases, and presentation software: knowledge of the state-supported accounting system preferred.

Knowledge of the Alabama State Department of Education (ALSDE) accounting system/software and the ALSDE Accounting Manual.

Effective interpersonal skills, with an emphasis on communication and collaboration with a wide variety of people and groups.

Ability to provide customer service to management, other departments, local schools, and the public.

Ability to identify and solve problems as a productive team member.

Ability to use technology to communicate, to manage data, and to produce/submit required reports, correspondence, and/or financial information.

Physically capable of performing job responsibilities.

Ability to be punctual and in regular attendance.

Such alternatives to the above qualifications as the Board may require.

Performance Responsibilities and Essential Functions:

Demonstrates support for the school system and its vision, goals, and priorities.

Receives incoming calls and makes proper connections to the office requested.

Answers routine, non-technical questions and refers other questions to proper departments.

Directs visitors to appropriate offices and provides routine information.

Performs routine clerical functions.

Produces, records, and responds to, as directed, correspondence, research, reports, notices, recommendations, and materials needed for efficient office operations.

Communicates effectively and manages office communication processes as directed using telephones, voice mail, electronic mail, postal and/or delivery services, intra-campus delivery, and other means as directed.

Answers questions and responds to requests from the schools and public; resolves issues or refers requests as appropriate.

Prepares purchase orders, contracts, and requisitions for department supplies and/or services as directed.

Serve as a contact for providing technical assistance and troubleshooting for bookkeepers of local school accounting related to the accounting software, etc.

Assists in receiving and reviewing invoices for payment; matches invoices with purchase orders and receiving documentation; reviews proper department account charge numbers and submits for payment.

Receives and reviews purchasing cards; maintains applicable documentation.

Maintains a complete and systematic set of records of all vendors, contractors, fund sources, and other financial information needed for timely and accurate payments to the school system accounts.

Records details of school system financial transactions related to assigned accounts.

Review proper department general ledger account codes for all payments

Assists in maintaining vendor information including e-Verify documentation.

Maintains digital and non-digital records and files; produces reports as directed.

Maintains appropriate confidentiality regarding school/workplace matters.

Demonstrates initiative in identifying potential problems and/or opportunities for improvement in areas of responsibility.

Reports potential problems, unusual events, or work irregularities to appropriate administrative or supervisory personnel.

Responds to inquiries, requests, constructive feedback, concerns, and/or complaints in a timely and positive manner.

Maintains and submits reports, records, and correspondence in a timely and accurate manner.

Properly uses and cares for equipment and material resources of the school system and effectively supervises and monitors others in the care, maintenance, and use of tools, equipment, and inventory.

Uses effective collaboration skills to work as a productive team member.

Serves as contact for employee payroll information and data processing.

Operates assigned aspects of personnel/payroll software applications efficiently and effectively.

Manages leave and payroll information for department employees as assigned.

Assists with the operation of the electronic time clock system, and training of employees in their use as needed.

Corresponds with individual employees and school system departments to prepare accurate payrolls and payroll reports.

Demonstrates initiative in the performance of assigned responsibilities.

Exhibits professionalism in the workplace and provides exemplary customer service to all employees and potential employees.

Works cooperatively and productively with supervisor(s) and other system staff to ensure the system’s vision, goals and strategies are implemented and provide all pertinent data to all appropriate personnel within the designated time frame.

Provides assistance to other staff and other departments as requested.

Assists in the preparation of various reports, letters, spreadsheets, etc., as assigned and in accordance with specific computer software programs.

Adheres to school system rules, administrative procedures, local Board policies, and state, federal, and local regulations.

Reports absences and takes leave in accordance with Board policies and procedures.

Performs any other job-related duties as assigned by supervisor(s).

Terms of Employment:
As established by the Board and applicable state law.

Evaluation:
Performance will be evaluated in accordance with the Board’s policy on evaluation of personnel.