Our Client in The Heights Houston is looking for an experienced, detail-oriented Accounts Payable Specialist to support the company’s financial processes. Job Description:

We are seeking an experienced Accounts Payable Representative who will also take on the role of Office Manager in our dynamic company. This is a unique opportunity to join a small but dedicated team of 7-10 employees.

Accounts Payable Representative Duties:

Validate purchase order details against vendor invoices
Process invoices and expense reports for payment
Maintain Database details for vendor invoices
Reconcile vendor statements and inventory landed costs and correct discrepancies
Respond to external vendors and internal managers regarding all aspects of the accounts payable process, including processing invoices for payment, recording sales tax, and responding to vendor inquiries
Review and verify invoices and check requests
Follow up on vendor debits
Set up new vendors in the system
Maintain vendor files and update list of vendors
Assist with month-end closing
Experience with general ledger

Office Administration Duties:

Oversee and support all administrative duties in the office and ensure the office is operating smoothly
Manage office supplies inventory and office services, place orders as necessary
Perform receptionist duties: greet visitors, and answer and direct phone calls
Receive and sort incoming mail and deliveries, and manage outgoing mail
Develop office policies and procedures, and ensure they are implemented appropriately
Assist with office layout planning and office moves, and with managing maintenance needs/requests
Identify opportunities for office management improvements, and implement new systems and processes as necessary

Qualifications:

Bachelor’s degree in finance, Accounting, or a related field
2-6 years of experience in Accounts Payable or a related field
Strong problem-solving skills and attention to detail
Excellent communication and organizational skills
Proficiency with Mac OS is a plus

Software applications:

NetSuite
Airtable – order management
Microsoft Office: Outlook, Excel, Word
Dropbox